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Services & Departments

    Office of Project Management Office

    Our purpose is to provide exceptional service and support to the 16 Â鶹´«Ã½ Colleges. The Project Management Office fosters cross-functional collaboration to improve communication and information sharing so that college and system-wide projects and initiatives are strategically aligned and effectively implemented.

    Mission Statement

    The mission of the Project Management Office (PMO) at the Kentucky Community and Technical College System (Â鶹´«Ã½) is to drive excellence in project execution, foster a culture of collaboration, and ensure alignment with strategic objectives. By providing guidance, coordination, and support, we aim to enhance efficiency, mitigate risks, and deliver value-added solutions that positively impact the educational experience and outcomes for students, faculty, staff, and stakeholders across the Â鶹´«Ã½ community.

    Scope of Work

    1. Project Governance: Establishing and maintaining project governance frameworks to ensure projects are aligned with organizational goals, adhere to best practices, and deliver intended benefits.
    2. Methodology and Standards: Developing and promoting project management methodologies, processes, and standards to enhance consistency, efficiency, and effectiveness in project delivery across the Â鶹´«Ã½ system.
    3. Resource Management: Facilitating resource allocation, capacity planning, and skill development to optimize the utilization of human, financial, and technological resources for project success.
    4. Risk Management: Identifying, assessing, and mitigating project risks to minimize disruptions, ensure compliance, and safeguard the interests of stakeholders.
    5. Performance Monitoring and Reporting: Implementing systems for tracking project progress, measuring performance against established objectives, and providing transparent and timely reporting to stakeholders and leadership.
    6. Stakeholder Engagement: Cultivating strong relationships with internal and external stakeholders to foster collaboration, gather feedback, and ensure alignment of project outcomes with stakeholder expectations.
    7. Knowledge Management: Establishing repositories and mechanisms for capturing, sharing, and leveraging project-related knowledge, lessons learned, and best practices to foster continuous improvement and organizational learning.
    8. Change Management: Providing guidance and support to manage organizational change effectively, ensuring smooth transitions and maximizing adoption and buy-in for project initiatives.
    9. Portfolio Management: Overseeing the project portfolio to prioritize initiatives, allocate resources strategically, and optimize the balance between short-term objectives and long-term goals.
    10. Continuous Improvement: Proactively identifying opportunities for process optimization, innovation, and enhancement of PMO services to drive ongoing improvement and deliver greater value to the Â鶹´«Ã½ community.

    By adhering to this scope of work, the PMO at Â鶹´«Ã½ will play a pivotal role in driving project success, enhancing organizational capabilities, and contributing to the overall mission of the institution.

    Contact us: pmo@kctcs.edu 

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